GPS-Verified Visit Confirmation
Every clock-in captures a timestamp and GPS coordinates. CareVaultc verifies that the carer was at the client's registered address when they started and finished each visit. This is not tracking — it is attendance verification.
The GPS data is captured at two moments only: clock-in and clock-out. Between those moments, the carer's location is not monitored. This gives agencies the evidence they need without the ethical concerns of continuous tracking.
Coordinates are stored against the visit record and can be viewed on a map from the office dashboard. If a commissioner or inspector asks for proof of attendance, the evidence is already there.
Clock-In Report
The dedicated Clock-In Report shows every visit with: carer name, client name, scheduled start/end time, actual clock-in/out time, GPS coordinates, and distance from the client's registered address.
Filter by date range, carer, or client. Export to PDF or CSV. The report is designed to answer the question commissioners always ask: "Can you prove your carers were where they said they were?"
The report highlights discrepancies automatically — late clock-ins, early clock-outs, and location mismatches are flagged so coordinators can investigate without reading every row.
Discrepancy Flagging
If a carer clocks in more than a configurable distance from the client's home, the system flags it for coordinator review. The threshold is adjustable — 200 metres works for urban areas, while rural clients with long driveways might need 500 metres.
Flagged visits are not automatically rejected. The coordinator reviews the flag, checks the context (maybe the client was at a hospital appointment), and approves or queries the visit. The system catches issues without creating false alarms.
Late and early clock-in/out times are also flagged against configurable thresholds, giving coordinators visibility over time adherence without micromanaging every visit.
Commissioner Evidence
When the HSE, local authorities, or NHS commissioning teams audit your claimed hours, produce GPS-verified evidence for every visit. Timestamped, location-verified proof of attendance that eliminates disputes about whether visits happened.
The evidence is systematic — every visit, every day, automatically captured. There are no gaps to explain and no manual logs to reconcile. This level of evidence is increasingly expected by commissioners who are tightening audit requirements.
Direct Timesheet Integration
Clock-in data flows directly into CareVaultc's timesheet engine. The actual start and end times from the clock-in become the timesheet hours. No manual reconciliation between visit logs and payroll.
One source of truth runs from the carer's phone, through the timesheet, into the payslip. If a carer clocked in at 09:03 and out at 10:31, those are the times that appear on the timesheet and determine their pay. No rounding, no guessing.
Privacy-Respectful Design
GPS is captured ONLY at clock-in and clock-out moments. CareVaultc does not continuously track carers throughout the day. There is no background location monitoring between visits.
This is a deliberate design decision. Carers deserve privacy outside of work-related visit confirmations. The system captures exactly the data that agencies and commissioners need — nothing more.
The approach also means minimal battery drain on carers' phones. Two GPS captures per visit has negligible impact compared to apps that track continuously.